Grants Assistant

Organisation:  Royal Air Force Central Fund

Job title: Grants Assistant

Location: Hybrid – working from home with occasional travel to the Fund’s offices in Buckinghamshire and various RAF Stations

Hours: Part time (minimum 30 hours per week) or full time (37.5 hours per week)

Salary: £25,000-£28,000 plus benefits (30 days annual leave plus Bank Holidays, contributable pension, death in service benefit, private health insurance and other health & wellbeing benefits)

About the RAF Central Fund:

We support the RAF through our grants, programmes, partnerships and properties to ensure personnel can access sports and physical activities at all levels. We deliver integral support to military personnel, RAF Stations and RAF Sport Associations – ultimately, we think everyone, regardless of their role, rank, physical ability or competing level, should have access to sports facilities, equipment and training.

About the role:

We are looking for an organised and adaptable individual to support the Fund’s Grants department to provide effective and proactive support. Our charity and our team are evolving, we are looking for an individual who will be instrumental to the successful delivery of one of our largest grant programmes. The selected candidate will enjoy a hybrid working environment, based at home with occasional visits to the Fund’s office near Marlow, Buckinghamshire and RAF Stations as required.

Key responsibilities of the role include:

• Providing effective day to day administrative support to the Grants Department, covering the grants phone line and managing busy inboxes
• Processing and initial evaluation of grant applications
• Corresponding with grant applicants to obtain appropriate information to support the grant application
• Informing RAF personnel of grant decisions and awards
• Creating robust, detailed reports to support budget tracking and management reporting
• Supporting wider activities of the Grants Department by contributing to creative sessions and programme reviews
• Assisting the Grants Department and working with the Marketing and Communications team to monitor, evaluate and communicate the impact of the charity’s grant funding
• Liaising with the Finance department to process grant award payments
• Working with the Operations team to develop the grant application process and the integration with the CRM
• Ensure that records, application forms and correspondence for grant applicants are filed and stored in accordance with appropriate Data Protection requirements
• Ensuring compliance with the Fund’s policies and procedures in all aspects of work
• Undertake other work in support of the Fund’s objectives as required and other duties as may be identified by the Grants and Programmes Manager including with adhoc fundraising requirements

Person Specification:

Essential:

• Strong attention to detail and excellent verbal and written communication skills
• Experience in ensuring workflows stay streamlined and efficient
• Ability to build rapport quickly and to consider the requirements of a diverse range of beneficiary groups effectively
• Resilience and experience in managing important and busy workloads
• Competent with CRM systems and able to gather information and summarise to present to varying audiences
• Self-starter with ability to work independently in a hybrid environment
• Dependable and reliable, able to keep calm and productive under pressure

Desirable:

• Knowledge of the Armed Forces environment
• Experience of working in a grant making organisation within the charitable sector
• Full UK driving licence

About you: 

• You don’t want your days to pass without making a difference. You want to play a significant part in a charity that is making a difference

• You enjoy being productive. You are people focussed and process orientated

• You are committed to equality, diversity and inclusion. You believe and act in a way that celebrates and encourages a range of experiences, backgrounds and values

Additional information:

It is important to us that the people we hire do not discriminate. We believe in being inclusive and giving everyone an equal chance to succeed. Applications are welcome from all regardless of age, sex, gender identity, disability, marriage or civil partnership, religion or belief, race, sexual orientation, transgender status or social economic background.

Applications

Would you like to join our team? Please submit a covering letter and your CV to KHansford@rafcf.org.uk, we look forward to reviewing your application.

We actively welcome applications that will help increase the diversity of our workforce.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Applicants shortlisted for interview will be contacted within 10 working days of their application. Due to the volume of applications, feedback will unfortunately not be provided to applicants that have not been shortlisted.